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Back-Office & Compliance
At PHC Advisory we provide Clients with comprehensive back‑office and compliance services.
Back-office and compliance cover the dense calendar of obligations that operating a foreign-invested entity in China, Vietnam, India, the UAE or Italy generates, including periodic tax filings, quarterly reporting, annual audits, administrative filings, social insurance payments, invoice management, bank management – all running on different deadlines with different authorities.
Services
Bookkeeping
Bookkeeping in each country and jurisdiction shall be maintained in local currency and in accordance with applicable accounting standards. Entries shall be prepared in local language, with supporting documents to be retained at local premises for a statutory period of time.
At PHC Advisory we support Clients with full bookkeeping services, including journal entry preparation, document matching and verification, bank reconciliation, and month- and period-end closing.
Accounting
Accounting goes beyond bookkeeping and serves companies to prepare financial outputs, analysis and reports. It produces full financial statement and management reports for headquarters and stakeholders. It also handles conversion between local accounting standards and IFRS for multinational consolidation.
At PHC Advisory we support Clients with accounting services in accordance with different accounting standards and local generally accepted accounting principles (GAAP), with English-language management packs and reconciliation schedules that support both local compliance requirements and group consolidation.
Tax Compliance
For companies operating in different jurisdictions, tax compliance is of paramount importance. Every country follows its own tax calendar with specific obligations for direct and indirect taxes, and the numerous other transaction type duties and taxes, each one with its own filing schedule and payment.
At PHC Advisory we support Clients and ensure their full tax compliance with the periodic obligations. We provide timely tax filing services, reconcile tax accounts and liaise with local tax authorities.
Payroll Management
Payroll management covers the complete process of calculating employee compensation, statutory deductions, and net pay for employees, including local hires, expatriates, dispatched and seconded workers. It encompasses mandatory statutory withholdings such as personal or individual income tax, social insurance, housing and other provident fund contributions, as well as allowances, bonuses, overtime, severance and year‑end adjustments.
Each jurisdiction enforces strict, frequently updated local rules: contribution bases, rate tables, reporting cycles and filing deadlines differ by city and country.
At PHC Advisory we support Clients with payroll services for their entities across different jurisdictions, including China, Vietnam, Italy, the UAE and India, and ensure a full labor compliance.
Invoicing
Invoicing service covers compliant sales invoice issuance, incoming invoice validation and document archiving across China, India, Italy, the UAE and Vietnam. Each jurisdiction has distinct local requirements, such as China’s Golden‑Tax fapiao system, Indian GST invoicing rules, Italian VAT invoice formalities and Vietnamese electronic‑invoice obligations. Incorrect invoicing can result in lost input‑tax credits, penalties and audit exposure.
At PHC Advisory we support Clients in managing invoicing workflows, validating tax compliant documents and maintaining audit‑ready records aligned with each country’s regulatory requirements.
Seals & Certificates Safekeeping & Management
Seals and official corporate certificates carry high legal weight across China, Vietnam and Italy. In particular, Chinese company chops seal contractual, banking and regulatory documents, while Vietnam and Italy require careful custody of business registration permits and statutory certificates. Misplacement, unauthorized usage or poor access controls can create unplanned legal liability, fraudulent risks and administrative disruptions.
At PHC Advisory we support Clients with secure safekeeping of corporate seals and official certificates, maintaining auditable usage logs and controlled access procedures to mitigate misuse related risks.
Why PHC Advisory for Back-Office & Compliance?
At PHC Advisory we provide Clients with comprehensive back‑office and compliance services ensuring entities are properly managed and fully aligned with local statutory requirements. Our scope includes maintaining statutory accounting books and submitting all mandatory filings. By handling these repetitive administrative duties locally, we free Client headquarters management to focus on core business operations and strategy.
Who We Serve
- Multinational groups
- Foreign-invested enterprises (FIEs) and subsidiaries of foreign groups
- SMEs without local administrative staff
- Business owners and entrepreneurs
- Private equity-backed groups
- Group CFOs and finance directors
FAQ's
We maintain statutory accounting books and submit all mandatory filings, ensuring entities are properly managed and aligned with local statutory requirements.
